40 YEARS OF HISTORY
FROM 1963 TO 2003
Compiled by Brian Hyett
This history has been compiled from extracts taken from every meeting held since 1963. Items in ITALICS, are personal reflections given by old or existing members.
The years prior to the Club being formed are rather vague; the Radwinter Recreation Ground Management Committee (RRGMC) records cannot to be found.
October 14th. First recorded meeting. Five local gentlemen met to discuss the progress of preparing the ground. The plot had been hand dug during that year, but because of bad weather further work had not been possible. It was decided that the levelling could not be done until the spring of 1964. Mr Suckling the contractor from Steeple Bumpstead was to be instructed to this affect, and it was to be stressed to him the necessity on getting on with the job as soon as the soil conditions were suitable. Mr Cave (advisor) would like to see the seed sown in early April. For the first time, fund raising reared its head; Mrs Murray who was not at the meeting had proposed a Car Scavenger Hunt on Boxing Day. It was thought that it would be too much for them to tackle at that time. A Christmas Draw was the favoured option, with a 1st prize of £5, 2nd £2.10s, and 3rd of £1. Those present offered £4 towards the prize money. Ticket prices would be 6d per ticket (2½p) or 2/6d (12½p), per book.
Although there were two further short meetings to distribute the Xmas draw tickets, the next meeting was held on October 19th, one year from the first. The result of the Xmas draw was a balance of £15.6s.0d, the total assets of the Club at this time.
Astonishment was expressed at Mr Nelson’s account (unknown) for preparing and seeding the green, as it was considered that he had not made a good job of it. Three members would be meeting with him to discuss his account.
It was at this time decided that a Public meeting should be organised to drum up support for the Club. Letters sent out, and posters put up, and an approach to the Saffron Walden Weekly News for some free publicity.
An Xmas Draw and a Whist Drive would be arranged, with the draw taking place at the Whist Drive.
November. Because of a very foggy evening only 20 people were present. The Chairman of the RRGMC Mr N.S.(Penny) Lindsell Presided. He recalled how the project had started with the acquisition of the plot, and how bad weather had dogged the development time and time again. After tractor cultivation the plot was hand dug in 1963 to remove all twitch. In the spring of 1964 the bulldozing and initial levelling was carried out during the autumn and the final levelling and seeding took place. He said that a spearhead of the Club had been formed in 1963.
The time had come to form a Committee. Nominations were put forward for positions. Mr Cyril Illsley was elected as first Chairman of the Club. Mr Don Shepherd as first Secretary and because there were no nominations for Treasurer, Mr Shepherd volunteered to take on that post for the time being.
It was agreed that the Committee would consist of 9 members. The following were elected: Bert Richardson, Len Bacon, Tom Secret, George Turpin, Reg Sowdon, Mrs Evelyn Wells and Mrs Winifred Murray. These were the FOUNDER MEMBERS of our Club. It was agreed that the Clubs’ name should be RADWINTER BOWLS CLUB, and membership would not be confined to residents of Radwinter.
A long discussion followed on fees. A proposal of £1.10s, and an amendment of 10/6d were put forward, voted on, and the amendment was carried. Mr Lindsell thought that in spite of the weather the Club had got off to a good start, and wished it every success.
Because there was no pavilion, all Committee meetings for some time took place in the Red Lion Public House, (at the crossroads in the centre of the village).
The three members who had met Mr Nelson reported that he had agreed to give up his profit, he was then informed that the job had not been done very well, with sand being spread irregularly being in places 3" deep. He agreed to inspect the problem and rectify. A Whist Drive was arranged for December 11th, with Mr Lindsell offering to give a turkey as first prize. (This offer continued for some years). A bank account was to be opened at Barclays. Several names were put forward for President, it was finally agreed to approach the Reverend Fred Smith vicar of the local church. At the following meeting it was reported that Rev Smith had accepted and therefore had become our first President. It was agreed that the financial year would end in October.
February. Discussed whether they should make the surrounding ditches this year or wait for the grass to establish itself more fully. The cost of supplying timber for the ditch surrounds would be £16, and would be purchased from Cambridge Market.
Offers to provide jacks, and to make enquiries regarding mats, and to make and paint a scoreboard were accepted. The RRGMC would be approached to see if they would supply us with a mower.
Fixtures were in the pipeline, and more were to be added.
At this time there were 12 paid up members.
A general discussion followed on a proposed pavilion, match and playing fees. Decisions would be taken at following meetings.
April. It was reported that Mr Collins had been met by Club officials who said, that he was pleased with the progress of the green. 2 cwts of lawn sand fertiliser had been applied and he thought that play could be started at the end of May.
A suitable mower was discussed and it was agreed that a Suffolk Punch ‘Professional’ would be ideal at a cost of £46. We would approach the RRGMC at their next meeting for the funds to buy this.
The Secretary would purchase 6 jacks, and 8 rubber mats.
Membership had risen to 24. The St James Club in Saffron Walden had kindly offered us their green to practice on until such time as ours was fit to play on.
A coaching course in Saffron Walden had been arranged during May.
June. The ditch surrounds had been finished. The green was continuing to improve, and play was scheduled to start for practice on July 2nd. It is not clear from the minutes whether play did in point of fact take place prior to the next meeting in October 1965, (although at the AGM in November, it was reported that they had not won any of their 10 games). A donation to St James for the use of their green was discussed and put on hold until other costs were to hand.
A stall would be run at the August Bank Holiday Fete, to be staffed by George Turpin.
Fisons had prepared a report on the treatment and work needed on the green, which included spiking, fertilising, and applying peat and sand. It was proposed that we purchase a spiker for £6.10s, the Treasurer reported that funds were very low and we also had other supplies to buy. An approach was to be made to the RRGMC to see if they would contribute £50 towards the cost. It was agreed that we would give a donation of 5 guineas to St James for the use of their green.
November. The first AGM was held in the Parish Hall, 25 members were present.
The club account at the first AGM stood at £19. 3s.11d. It was agreed that the fees should rise to one guinea.
There would be practice evenings on a Tuesday and Friday.
At the start of 1966 the RRGMC approved the £50 grant.
Twelve fixtures for the season had been arranged, with more to come both home and away. Mr & Mrs Monk presented the first trophy to the club, "THE GEORGE SEABROOK MEMORIAL CHALLENGE CUP", in memory of a good supporter.
Mr Richardson reported that he had spiked the green, 28lbs of grass seed had been applied, also 2 cwts of fertiliser, and 5cwts of Humol had been spread, it was too wet to put on 5 yds of sand.
February. The venue for this meeting was The Red Lion Public House, Mrs Seabrook agreed to meet all expenses regarding the cost of the Silver Trophy to be played as a singles (Club Singles Cup). It was at this meeting that the clubs colours of black and red were adopted. The cost of blazer badges was to be investigated. A presentation was to be made to Mr Richardson on his Golden Wedding Anniversary in March, who, and I quote, without his spadework it was doubtful if the Club would ever have got going. Mr Wiffen another supporter of the Club presented the Wiffen Cup (CLUB PAIRS) to the club. The lack of any water supply to the green was to be broached with the RRGMC.
The green was officially opened for play on 26th May 1966, by Chairman Cyril Illsley, who asked both Mr Monk, and Mrs Wiffen to present their trophies to the President Rev F. Smith. A team from St James had been invited to be the first club to play against us on our own green. An inscribed watch was presented to Mr Richardson, and a brooch to his wife. A great opening day was held in fine weather conditions.
In July 1966, following an approach to the RRGMC, they agreed to lay water on to the edge of the green, but this might take time. A hose and sprinklers in the meantime had got water onto the green, (it’s unknown where the water supply originated.)
October. The club competitions were in chaos having run two months behind schedule. Strong remarks were made concerning a minority who had seriously held up play. An investigation and strong words would be the order of the day.
The Annual Dinner, Nigel Willis had agreed to supply the meal at a cost of 11/6d (57½p) for 80 people, wine would be provided for 4 persons at 9/6d (47½p) a bottle. It was agreed that the cost to members would be 12/6d. The club would subsidise the extra cost of 2s (10p). The entertainment would be provided by Peter Preece. It was agreed that two representatives of St James would be invited as guests.
November. It was decided that the priority would be a pavilion. We would seek permission from the RRGMC and ask them for any help they could give. Catalogues would be obtained, and prices on a building of approx. 30’ x 15'.
November, AGM. Was attended by 25 members. It was reported that estimates were being sought on a 30’ x 15’ pavilion plus a veranda, plans were being submitted to the RRGMC. It would be a top priority project.
At this time there was £89. 5 .8d in club account.
The first Club Captain of Radwinter Bowls Club elected at this AGM for season 1967, was Reg Uglow, Vice Captain Fred Bennington.
The first Annual Dinner and Presentations was held in the Village Hall on 26th November 1966, 76 attended at a subsided cost of 12/6d (62½p).
February. It was reported that 26 matches had so far been arranged for the 1967 season.
Several second hand buildings had been looked at, one had shown possibilities, Mr Bartlett (builder) had said the price was reasonable at £10, but it would cost in the region of £300 to remove, repair, and to erect it on a concrete base. A new building met with favourable comments, except for the price (£450) not erected. It was agreed that we would approach the RRGMC to ask what help they could give pointing out the amount we had already spent on the green. It was also discussed that we should appoint a groundsman to do the exterior maintenance at a flat rate of £1 per week, plus an extra cost if any additional work was entailed. Mr Ackers name was mentioned, and he would be approached. Committee members also offered to supply a windbreak of laurels for two sides of the green. (Mrs Wells (6), Mr Uglow (6), other members offered £1 each). Once again Cambridge Market would be raided.
March. It was confirmed that the RRGMC would provide a grant of £200 towards the cost of the pavilion. (NOW £400), We had available £100 this still left a short fall of £100. It was agreed that we would again seek a loan from the RRGMC payable back over three years. A Sub Committee of the Chairman, Secretary, Bert Richardson, & Tom Secret, was formed to oversee the project.
May. The loan of £100 had been granted interest free by the RRGMC payable back over three years. Don Shepherd, had ordered the pavilion on the April 10th, and paid £75 deposit.
Although the delivery was three weeks, he had to hold back on that time, as Radwinter Parish Council asked to see site plans, including a picture of the building, prior to their approval being given. Their approval was given on April 24th the laying of the concrete would proceed straight away. Ballast and cement was to hand. Mr Sowden would ask Mr Graves for a loan of a concrete mixer, which he was prepared to work with his tractor. As the pavilion would not be ready, the catering for the first matches against Quendon, & Bury would be booked at the Village Hall, for the following matches we would book the Red Lion Public House.
June. The pavilion was delivered on the June 7th. The Chairman thanked Don Shepherd for organising the pavilion and the financial requirements from the RRGMC. As to the fitting out of the pavilion, Mrs Wells promised crockery, including jugs, and a washing up bowl from the market. Cyril Illsley thought that he could get tables through the school. As the electricity was a long way away, it was agreed to buy a Calor gas boiler & lights.
The fees for internal competitions were set at 2/- for each competition.
October. The Chairman thanked all members who had helped with the construction of the pavilion and greatly praised their efforts. The insurance for the now completed pavilion had been set at £6.10s. Nigel Willis would again be asked to cater for the Dinner. The Brewery Tavern would be asked to run the bar. Regarding the entertainment Whitmore/Buckman would be approached.
Yet again 5 cubic yards of sand had been applied, and a further 4 yards was ready to be put on. It was discussed that a concrete path be laid on the pavilion side in the spring.
November, AGM. The President paid tribute to the successful running of the club, particularly the purchase and erection of the pavilion. (£366.6.0d).
Chairman Cyril Illsley mentioned the dispute over car parking; he resented accusations that we were too lazy to walk. The fact remained that the RRGMC had provided a car park at the Bowls green, this was now in dispute by the Parish Council. (This is the first time that there has been any mention in the minutes of a car park adjacent to the bowls club). The question was: are the RRGMC the managers or not? A letter had been received by the Secretary of the Club from 2 parishioners criticising the attitudes of the Bowls Club to the car park situation. The whole thing had, it seems, been blown up out of all proportion; it was a question of the safety of children playing on the Recreation Ground. The complaint he said should have been addressed to the RRGMC not to the bowls club.
It was agreed that the club competitions would start earlier to avoid running into harvest time.
The club account at this time stood at £135.19.5d.
December. A letter of unknown content (it was probably a car-parking problem), had been received from a section of the Parish Council. It was agreed that a reply, which had been prepared by the Secretary, be sent to the Parish Council.
April. Meeting held in the Red Lion Public House. The reply from the Council to our letter was a disappointment to the meeting,
The Committee resolved to adopt an attitude of independence wherever possible. Twenty-seven fixtures had been arranged for the 1968 season, less than last year cutting down on matches from August onwards. First match this season against the Comrades Club. (May 3rd). Fixture cards (75) to be printed by Saffron Press. £4.12.6d. Once again things changed internal competitions would be 1/6d each entry.
The painting of the pavilion had not been finished yet. Don Shepherd offered to supply hardboard to line the inside walls at a very cheap rate, the entranceway would be concrete. Car parking, the Committee agreed to approach Mrs Wilson regarding an alternative entrance on the far side of the bowls green, and later get the RRGMC approval should events make this necessary.
October. Meeting held at Selland Farm Radwinter. Thanks were extended to Mrs Turpin and her daughter Brenda for the admirable way they had coped with the catering during the season.
Regarding the loan we had received from the RRGMC, they had been awarded a grant that they agreed to split with the bowls club. This left the club owing £8.10s. Mr Richardson asked for approval to make alterations to the pavilion, by doing away with the veranda, to increase the internal dimensions. This was agreed.
Two members of the Parish Council and two from the RRGMC would meet to discuss the car park problem.
The Annual dinner would be booked for November 21st, as would an entertainer Mr Bert Bradshaw, a professional entertainer at a cost of 10 guineas. The Secretary felt that with the difficulty of getting local entertainers, and the discordant note struck by a member of the RRGMC who had been asked to reply to the Visitors toast and who took the opportunity to lecture us on the car parking situation. He felt that we should go all out to make this years dinner a more pleasant and memorable one. Once again the cost seemed to change from a proposed 17/6d at this meeting, it finally ended up at 12/6d. Two members of St James Bowls Club would be invited as guests.
Mr Acker wished to give up his job as groundsman, Mr Bert Richardson agreed to take on the job. From within the ranks of the Committee a criticism was levelled at the Club by Tom Secret, he said that the club had over the past few years received £360 from the Recreation Ground Committee to prepare the bowls green and get established. But at the last Fete the bowls club had only raised £6. 10s. He didn’t think that this effort was anything like good enough. The club, he thought, should do very much more in future as this was the only means the RRGMC, of which he was Treasurer, had of raising funds. The Chairman replied that other organisations had done no more than we had, and that the club had used considerable effort and had raised a lot of money to get the club going. A lot of free work had been done in preparing not only the bowls green but also the recreation ground in general. Mrs Wells had run the raffle at the fete, and all members had where possible attended and spent money.
It was always a bone of contention that fete day was held on the first Monday in September which made it difficult for most members who were connected with farming, to offer more active help. It was agreed that we would discuss the question of raising money for the general fund for the Fete and also making an annual donation at future meetings.
Mr Bert Richardson and Mr Thompson were thanked for their work in making a temporary toilet near the green, (between the tank and the conker tree).
April. It was agreed that this year we would opt for volunteer Captains to each handle 4 consecutive games, rather than ask one to run all. Only one could find it an arduous task.
Mr Frank Mole would arrange to run 70ft of water pipe to the green? The RRGMC were prepared to consider taking over the cost of the clubs insurance. For some reason no statement of accounts were prepared year ending April 1969, and the minutes of the AGM held in February 1969 do not appear in the minute book until prior to the AGM of 1970. (Strange).
October 9th. Fixtures that would be dropped, The Spread Eagle, Bury St Edmonds, The Comrades, and The Gate. Fixtures added Dunmow, Coleridge, & Saffron Walden Town. Volunteers were again sought for work on pavilion alterations.
October 15th. The RRGMC would pay the clubs insurance.
The water supply had been completed free of charge; all materials paid for by RRGMC.
The cutting of the green to be paid for at a rate of 12/6d a time to George Turpin and Don Shepherd. Regarding the mowing of the green it was decided that in view of the number of pebbles in the sand, the mower would be set in a higher position. It was decided to ask the RRGMC to help towards the cost of a new mower, using the old one as part exchange.
The financial year would run from 1st April to 31st March, with the AGM in April.
The Committee would consider applying for membership of the EBA. Regarding the alterations to the pavilion Mr Secret would search the lease of the RRGMC because he felt that the permission of the Parish Council would be needed before alterations could be carried out. He also expressed the gratitude of the RRGMC for the clubs contribution to the Fete in September.
December. The RRGMC would not commit themselves until such time as the cost of the new mower was known.
March. Disappointment was expressed at the condition of the green; The Fisons rep would be called in to advise. After looking at a number of alternative mowers it was agreed that an Atco special 20" at £117.10 would be purchased, less £19 for our old mower. The RRGMC would be informed of the cost and asked for assistance.
April. AGM. (27 members). Chairman Cyril Illsley thanked all members of the Committee for the various aspects that they had contributed to during the season, which included all work on the new pavilion, the green, and surrounds. He also thanked Peter Cowell for the gift of a tool shed (the previous machinery shed).
Secretary Don Shepherd said that they had not won many matches, but felt that all members had enjoyed the games.
The rota Captain system seemed to have run very well, and hoped that it would run again this season. The Clubs balance stood at £163.4.4d but there was already heavy expenditure earmarked for the future, new mower, pavilion alterations, etc. Permission to erect the tool shed had been submitted to the Parish Council.
May. An emergency meeting called by the Chairman to consider a letter he proposed to send to the RRGMC regarding the Parish Councils decision to refuse the erection of the tool shed at the North end of the pavilion. It seems as though the original decision was not a favoured one amongst some members. A debate followed where heated remarks were made. Members were asked who would have supported the decision on the site had they have been given the opportunity. Six of the eight members present said they would have been in favour. Mr Sowden proposed that the ruling of the Parish Council to permit the moving of the boundary fence in a straight line on the South side of the pavilion and the erection of the shed near the fence on that side of the compound be accepted for the sake of peace. No seconder was found, therefore the original draft of the letter presented would be sent. No indication of the content of either the letter received or the reply from the Committee is in existence. Nor it seems was there ever a follow up to this item.
May 17th. A rota of Captains was again formed.
The club competitions would have a 1/6d entry. In the singles Ladies would start with 2 points.
The RRGMC would be asked if they would assist with the cost of installing an electricity supply to the pavilion.
October. Most of this meeting was taken up by discussing many arrangements for the Annual Dinner, and the Whist Drive.
March. Nothing further had been done regarding the power supply owing to the probable cost and the financial position of the club at the time.
Balance after a number of outstanding bills, £46.55p.
April, AGM. Mr Don Shepherd succeeded Cyril Illsley as Chairman, The plans had been submitted for a toilet on the Recreation Ground, and the RRGMC were awaiting the return of the tenders.
The annual subscription was raised to £1.25p, and non-playing to 63p. Club Competitions would rise to 10p.
The rota of Captains would continue this season.
September. It was agreed that a Roto-rake be purchased for the price of £ 94.92p, The National Playing Fields Association would be approached for a grant.
December. It was decided that the interior of the pavilion would be finished before starting on the veranda.
February. AGM. It was reported that the question of toilets on the Recreation Ground was in the hands of Mrs Wells, Chairman of RRGMC.
Club Secretary Mr S. Gerrie reported 45 playing and 12 non-playing members. Balance in hand £73.29.
The club reverted back to one Captain for the season electing Steve Whitmore who was to reign for the next 9 years (72�80). A selection Committee was also formed by the addition of Vice Captain John Barker & Match Secretary Tom Secret.
Once again the green was treated with "Worm Killer" which seems over the past minutes viewed was a yearly treatment, along with sand. Mr Richardson was still cutting the green and Mr Swan the surrounds at a combined cost of £33.50 for the year.
March. It was reported that 32 matches had been arranged but only two were triples. Messrs E. Lindsell, S. Whitmore, T. Secret, & E. Monk donated the Ladies Singles Trophy at this meeting.
June. Mr Fred Lench offered the services of the Police Entertainment Group for the Annual Dinner in November.
July. Our application to join the EBA would require the size of the green, and the name of a delegate to be transmitted to them prior to acceptance. Don Shepherd agreed to be the delegate.
October. John Barker would again MC the annual Whist Drive, (which he was to do for many years).
February, AGM. It was at this meeting that it was agreed to compress the Committee to nine members, to include one lady to represent the catering!
The watering of the green must be done more frequently than at present. It was agreed, an improved type of sprinkler for watering the green should be purchased, more funds would be needed before this could be implemented.
Rink markers would be moved to a position between the regular rinks on practice nights.
March. Working party volunteers would be sought to help prepare the surrounds prior to the start of the season.
It was agreed that a gift cheque should be presented to Mr & Mrs Tom Secret on the occasion of their Golden Wedding.
June. Some of the worst ditch boards had been replaced, but as there were so many that needed replacing it should be done all around the green prior to next season.
July. It was decided to approach the NPA & the Community Council of Essex, for assistance in the cost of replacing the ditch boards, sand and peat for the green, and the erection of the veranda for the pavilion.
The possibility of serving beer at home matches was discussed. Mr E. Monk was prepared to supply at net cost to the club. Fred Lench offered to obtain information regarding licensing conditions.
October. Enquiries had been made regarding Beer, and it was permissible on special occasions only, it was decided to discuss this item at a later date.
It was agreed to contribute £10 to the Presidents retirement gift.
February. AGM. The water pipework had been laid to the green (I believe that Penny Lindsell used his tractor to mole the trench), and was awaiting the Water Board to connect to the mains.
The club had now risen to 43 playing members and 8 non-playing. The membership fee was raised to £2.
April. It was agreed to allow St James to run their Hospital Cup competition on the 28th July, and use all our facilities, Mr Peter Preece would be informed. Members of their club would handle all arrangements. At our next meeting on the 23rd July no reply had been forthcoming from Peter Preece it seems as though some problem had arisen because this competition was never played. Our ladies competition was not played this year owing to lack of competitors.
September. Fertiliser and sand, again, were to be spread on the green.
Match fees and cost of travelling to away matches to be discussed at the AGM.
February, AGM. Members stood in silent tribute to late President Rev F.H. Smith. At the funeral the Bishop of Colchester spoke very highly of the late President. Cyril Illsley was elected as President and Tom Secret as Vice President. New fixtures had been arranged with Fulbourne Hospital, and Felstead Sugar Beet factory to make 35 for the season.
April. Match away fees were discussed at the meeting but were not agreed.
September. 4 tons of sand was again ordered for the green. Spiking was of the utmost importance; the cost of purchasing one would be looked into.
In view of the lack of support at last years dinner and the cost it was proposed to make it a Buffet Dinner this year.
Fulbourne and Felstead had not fulfilled the fixtures, which had been arranged; St Margarets Hospital would also be dropped.
February, AGM. It was suggested that the club enter the "Widdop Cup" being the only club who had not entered in the past!
All materials had been purchased to run water into the pavilion. Maurice Roper would do the plumbing if a trench could be dug.
April. The cost of installing power to the pavilion was raised and costs would be looked at. Mr D.C. Clark would be approached. The same D.C. Clark who installed the power for the two extensions in 1999.
August. The item first discussed in July and October 1973, re bar facilities was again raised as it would help to increase the membership. It would be discussed at the AGM.
October. Nigel Willis would cater for the annual dinner at a cost of £2 for members.
February. AGM. Chairman Don Shepherd reported that the long drought last season had rendered many greens unplayable, but our club had enjoyed one of the best greens in the district.
Secretary Sandy Gerrie said that we now enjoy the convenience of power and water to the pavilion for the first time.
Considering the application for a bar licence, a letter of objection had been received from Mr Ted Bungay that was not supported; it was unanimously agreed to apply for a licence.
The membership fee was raised to £3.
March. The bar licence rules would be prepared, Jack Roger, Red Lion publican offered to supply drinks on a sale or return basis.
May. The ladies were upset that the green fees for catering had not been raised at the AGM. They wished for a small increase to help towards the increased cost. It was agreed that they should be raised to 35p.
July. The licence to sell beer, wines and spirits was granted on the 15th July for one year. A Committee member called the bar receipts into question, when it appeared that the bar takings were 70p short for one event, equivalent to five ½ pints of light. It was proved that the published prices were wrong and should have read 15p for ½ pint, a not a pint for 15p.
It was decided to approach the RRGMC for help towards a new mower. The present one is 9 years old and has had a lot of money spent on it? The committee favoured a HAYTER at £240.
February, AGM. It was reported that the club had 45 members, 28 playing, 6 who paid a full fee, plus 11 lady stalwarts who largely finished up doing all the chores. Arthur Goddard felt we must use all means possible to recruit new members.
The RRGMC have agreed to help to the tune of £140 towards the new mower.
Secretary/Treasurer, Arthur Goddard had worked out last years per member cost of £18.90p, as against this year’s £3. He wondered if we should seriously consider if we were able to go on affording the cost of providing replicas and the engraving of cups, at a cost of £78.35, as the subscriptions only bought in £99.50.
Brian Moore first appeared as a Committee member.
It was suggested that a Presidents v Captains match should be arranged for the opening of the green, Captain Steve Whitmore, appeared suspicious of the methods the President might use to corner the best players for his team. It would be discussed again nearer the opening date.
March. Treasurer reported that the club account stood at £195.04.
August. The cost of the fixture cards from Twojays received in April, had been queried, as it had risen this year to £25.06, an increase from last years £16, and from 1976 of £13.20. We had since been informed that Twojays had made an error in the 1977 account to us when we had been under charged. It was decided to refer the file to the Prices and Incomes Board in London for their comments. Their Cambridge office had acknowledged the file on the day of this meeting, the Secretary, had asked them to hold fire until we had discussed the implications at this meeting. A long discussion took place and on a vote it was decided not to proceed any further. The Secretary was to inform Cambridge of our decision.
The conditions regarding the granting of a bar licence were discussed.
The fire brigade required that the Calor gas cylinder was to be sited on the exterior not the interior of the pavilion.
Regarding the engraving of replicas it was thought that winning members might agree to meet the expense of the engraving of their replicas. It would be a personal matter for members to have their replica engraved or not.
January. This meeting was taken up by discussions on dinner arrangements, and who and what rules and regulations were to be implemented regarding the bar licence.
February. Annual subscription to the RRGMC was raised to £15, and we were supposedly in arrears, which the Secretary refuted.
It was the intention of the RRGMC to install wash basins and hot water facilities in both the cricket and bowls pavilions. We would ask the RRGMC to cover the cost of the basin that we had already purchased.
March, AGM. President Cyril suggested as a recruiting ploy that a brochure he had prepared with a synopsis of the clubs history, together with the names and addresses of the officials, which could be handed to interested parties in the hope of raising the membership.
Secretary Arthur Goddard reflected on the Chairman’s remarks from last year, that the club was dying on its feet through diminishing numbers. He now felt that a new spirit was evident.
Jobs that had been intended to be done, and left undone had all been completed. The pavilion was painted; wire for the protection of our members from cricket balls had been erected after having stood idle in a corner of the pavilion for years. The ditches had been filled with shuttlecocks, and shuttering had been replaced. A real pride in the club was apparent to him.
Regarding the cost of replicas last year the cost to the club was £75.35, which has been reduced to a figure of £27.44 not only by the readiness of winners to pay for their own engraving, but a new company who engrave more cheaply than before.
Elsie Whitmore took on the post of Fixture Secretary from Tom Secret, who had served 12 years.
The annual subscription was raised to £4, and green fees to 50p.
March. The moss ridden state of the green was fully discussed, the only possible cure, according to so called, "informed sources" was spiking to be done every two weeks both Spring and Summer. Although the green had been spiked last season, the most serious of winters, had left the green in a very saturated state most of the time. These conditions may well have compounded the problem. It was thought that we should attempt to raise money to buy a second hand spiker rather that pay to hire one as we had done in the past.
The Presidents offer at the AGM of a brochure to boost membership was rejected by the meeting on the grounds of cost.
August. Twenty-five members were present for this EGM to discuss whether to go competitive or not. Brian Moore proposed that we discuss the possibilities of entering League Bowls in 1980, this was seconded by Mick Davison. The friendly nature of the club could be undermined, was one argument against, also extra work would be involved on the green. On a vote by 12 votes to 11 it was agreed that we would apply for League entry. Another vote was decided by 8 Steeple Bumpstead League (SBL) votes to 3 NorthWest Essex (NWE) votes, that we would apply to join the Steeple Bumpstead League. The Chairman ruled a discussion on the catering arrangements for the league matches out of order.
March, AGM. It was at this meeting that Don Shepherd a Co-founder, stood down after 17 years of service during which time he had been Secretary, Treasurer and Chairman. Don was presented with an inscribed tankard to mark his outstanding service to the club. Harry Smith took over as Chairman, and Brian Moore as Fixture Secretary, QUOTE (with happy resignation)
A 6ft extension to the end of the old pavilion had been costed with most of the work being done by members of the bowls club at a cost of £1,200.
April. It was revealed that the RRGMC had bought a hollow tine spiker, which could be borrowed by the Club, this would save the club funds.
Certain mats, cots, rink markers belonged to the defunct Linton Bowls Club could be used on the understanding that if they ever reformed we should expect to replace these items like for like.
The two storage bins for the beer, and spirits, beneath the floor of the pavilion, would be installed by Mick Davison, and Brian Moore.
May. It was agreed that passengers on away matches should make an offer of a reasonable amount to the driver of the car towards petrol.
A cyclone spreader at £45 should replace the present one that had seen better days.
Harry and Joan Smith put up a Trophy to be played for between Husbands and Wives, but the gentlemen did not support it. It was then arranged as a Triples Competition.
August. It was again discussed as to whether we should continue in League Bowls, why? The vote was 17 to 0 to continue.
September. Mick Davison enquired if the two under floor bins had proved satisfactory to the committee as he had received no reaction favourable or otherwise. The Secretary realised that there had been an oversight of recognition, and they had proved a godsend. Mick and Brian were thanked sincerely.
An approach to the RRGMC to find out their reaction regarding a 6ft extension to the side of the pavilion and its cost would be made.
The church could be a feature on any badge
January. A design for Club blazer badges incorporating the church had been sent away and a price of £3.50 + vat had been quoted.
March, AGM. The Secretary thanked Joan Smith and John Barker for running the jumble sale, and the whist drive, Mrs Lindsell (and later her son), continued to provide the top prize of a turkey for the drive.
Steve Whitmore stood down as Captain after 9 years.
Subscriptions were raised to £5. A proposal to create a Vice President was queried by Fred Mortimer who commented that in his opinion the only justification for this appointment was to attract wealthy dignitaries with open chequebooks. The President said that Don Shepherd’s elevation to Vice President was an honour to be bestowed.
April. The two greenkeepers Don & Arthur were given permission to charge a mileage allowance for petrol they used to get to and from the green. A professional groundsman was to be advertised for.
May. An EGM was held re Don Shepherd’s resignation as Bar Manager. A letter held in the minute book seems to point to complaints to him over the prices of drinks, by a particular person. Mick Davison stepped into the breach created.
September. It was reported that the engraving costs would be twice what we had paid in the last few years. The engraver had passed away, and a new company had been found. Trophy winners would be penalised at the higher prices it was thought. It was agreed that for this year only we would charge winners half a quoted price of 10p per letter plus vat. At next years AGM we would cut out engraving costs by increasing either subscriptions or entry fees for trophy days.
Coring and silver sand spread, and fertilising would be done to the green as soon as possible.
March, AGM. President Cyril, in reflected mood, recalled the early days when a bell tent was used as a changing room, and the toilet a masterpiece of architecture which still stands behind the laurel hedge, (and stood until removed in 1992 with the erection of the new pavilion environs).
Fred Mortimer objected to remarks he had made being included in last year’s AGM minutes.
The 4 members who had won the Buster Moore Cup were congratulated, also those who had reached the semi-final of the Widdop Cup.
Youngsters from the local youth club under Sue Westwoods leadership had painted the pavilion and had made a very good job. A donation of £20 would be given to the club for their efforts.
As inflation was at 12½% it was proposed by the Treasurer to raise subs by that amount to (£5.50). Brian Moore proposed £7 this was passed.
Brian Moore proposed that the Club enter the NWE League in 1983. It was carried by 5 votes to 2. The President was unhappy that an important decision had been decided by so few involved in the vote (ladies abstained, also some males). He wished for the decision to be scrapped, he was reminded that the decision had been reached in a democratic manner and must stand.
Catering arrangement discussions for the season became heated, and bordered on fisticuffs, before a system of taking members in-groups of three in alphabetical order was agreed.
March. Four bowls gatherers; (still in use today) were purchased in memory of Tom Secret. Tom had been a founder member of the club, Fixture Secretary for twelve years, and the Auditor of the clubs accounts for many years.
Concern was expressed that the new catering format agreed at the AGM was impractical in our case. Once the membership was established this would be discussed again.
March, EGM. The meeting at which only 11 members were present, was called to consider rescinding the decision taken at the AGM over the catering roster, and if rescinded, to work out an acceptable alternative. After much discussion, Brenda Davison offer to cater for all weekend matches and to cater for midweek matches during the school holidays resolved the problem. Any matches that Brenda could not cover would be done on a voluntary basis similar to the resolution passed at the AGM.
August. Our entry to the NWE league would be for season 83. Brian Moore who instigated the entry into this League, was concerned, as Fixture Secretary that we could be playing against teams that we play friendlies against, and might either them or us wish to cut these out. Joan Smith had concern for the ladies who could not play in the men only NWE, and would lose out if friendlies were reduced. Brian would want to avoid any reduction in friendlies if we could manage to cope, with 17 playing males and 7 females.
In order for funds (£50), to be available for Harry Smith to build the bar, Ralph Kilby donated his expenses of £20, and also presented a shield to the Club (Kilby Singles Shield).
A semi-automatic sprinkler for the green was to be purchased at a cost of £109.
March, AGM. Our SBL team had won the 2nd Division, a League title for the first time.
72 fixtures had been arranged for 1983.
New flooring had been laid in the pavilion, and the bar was well on the way to completion.
A lady Vice Chairman was elected (Joan Smith).
An Assistant Secretary was appointed (Fred Tyers), to assist Arthur Gooddard who was also the Treasurer.
Green fees were raised to 60p.
It was thought that it was time because of costs to cut out replicas and to only have the cups and shields engraved in future, with the winners names. This was not agreed, it was decided instead, in order to help towards the overall cost to instigate a 50p entry to all club competitions.
April. It was requested by the RRGMC, that members leave their cars in the car park only, members with heavy loads were given permission to off load at the pavilion but would have to return to main car park afterwards.
It was agreed to have two new doors fitted to the pavilion at a fitted cost of £150 by a contractor.
The bar had been finished and thanks were given to Harry Smith.
June. The contractor had not even ordered the doors, and it was agreed to cancel the contractor. Brian Moore & Frank Herbert agreed to take on the job at cost, which worked out when completed to £60.12p.
At this time most friendly matches were rinks, Brian Moore would endeavour to change this format to triples next season.
It was agreed that members should not be out of pocket for work that they carried out on or around the club area, and should be paid legitimate expenses. (Discussion only no final agreement).
40 sq yds of turf to be purchased to fill bare patches.
November. Wendy & Brian Hyett applied for membership in August. At this meeting it was agreed that in view of the possibility of "undesirable " persons applying for membership in 1984, that rules would need to be formulated and strictly applied. That would mean a membership application form being filled in with a proposer and a seconder both being existing members. (These rules still apply today).
A larger metal container to hide bar stock to be looked into.
January. Most home friendly matches had been arranged as triples.
It was suggested by Arthur Goodard to the RRGMC, that the club should be separately metered for water used. Mr E. Rust (Chairman RRGMC) thanked the club for this offer but felt that the cost of the installation, and a meter would be prohibitive and therefore would render the offer uneconomic.
February, AGM. Twenty-seven members attended the meeting. The club had finished 3rd in the SBL, and 2nd in our first season in the NWE.
At this meeting Betty Goddard was elected Chairman, and Mary Kilby as Secretary. (The appointment of a lady Secretary caused a certain amount of consternation with officials of the NWE).
Arthur Goddard stood down after 7 years as Secretary & Treasurer.
Subscriptions were raised to £8.50.
April. Fred Tyers (Treasurer), suggested that, as our financial position was better this year, that we start a fund for the possible future replacement of machinery. A sum of £100 was earmarked for this year. He thought that we should also either investigate the cost of a pavilion extension, or we carry out a series of minor improvements to the pavilion. A sub committee was formed to look into these suggestions.
May 4th. On the occasion of Bert Richardsons (founder member) 90th birthday, and as a token of the clubs respect a bottle of rum and flowers for his wife were presented. He was also shown the club tie and blazer badge which the club are now proud to possess.
It had been realised too late, that some persons wishing to join had somehow paid their fees, but had omitted to fill in an application form. As they had paid their subscriptions, and there had been no objections, it was decided that they would be permitted to fill in the forms as soon as possible.
The club had been approached by Saffron Walden Town Bowls Club asking for use of our green for a county competition on May 15th as their green had not been passed for County competitions. In order to assist it was unanimously agreed to grant their request.
May 22nd. All 12 rinks had passed County Standards.
Members were to be asked to help with the green surrounds, if not 5 gallons of growth regulator at a cost of £20 would have to be considered.
As a follow up to Betty Goddard and Mary Kilby being elected to our Committee, remarks made by the Secretary of the NWE, regarding our having a lady Secretary and a lady Chairman was treated with disgust by our committee. Mary would have to be referred to as M. Kilby. A very strong letter of protest would be sent to the President of the League.
August. Brian Hyett was co-opted to the Committee as RRGMC and Fete representative.
A complaint had been made re cars driving across the cricket pitch, members would be advised at the AGM, and a notice would be posted in the pavilion.
The permission of the RRGMC would be sought on erecting a permanent covered arbour between the pavilion and the machinery shed, which had proved effective as a temporary measure on the 19th August, League Finals Day.
September. An EGM had been called to discuss articles in the World Bowls Magazine regarding ladies holding office in bowls clubs. The Secretary clarified the position as he saw it, that in the event that we still had ladies serving on the committee, it would prevent us from playing any league games. He didn’t think that we would be thrown out. If we paid our dues we would have time to look for a reason for staying in the league, if everyone so wished. It was agreed that we would pay our dues and demands, and wait and see the outcome. Hopefully they would leave things as they were and still refer to the Secretary and Chairman as "Mr".
Tuesday practice nights were reintroduced. It was agreed that a Club Finals Day would be introduced next season.
It was suggested and agreed, that results of all League matches should be posted on the club notice board, so that members who did not play in the League, could feel in some way involved.
November. The Christmas get together (prelude to the Christmas Cheese and Wine), which had been successfully held for the past two years in Fred & Marjorie Tyers home with Bill & Rita Lofts assistance, was this year to be held in the home of Wendy Hyett with Joan Smiths assistance.
It was discussed that annual fees should go up considerably, figures of £15, and £13 were put forward.
January. It had been agreed by the SBL, that all matches would be played on Mondays and Fridays. Captain Ralph Kilby thought that we would be struggling to field a team to play in the NWE league, as there were only 11 "regular men players" and holidays, etc., had to be taken into consideration. This would be included on the agenda of the AGM.
February>, AGM. The meeting was opened by Vice President Don Shepherd, as President Cyril Illsley was very ill. Don would also leave the meeting early.
The Chairman reported that during the season President Cyril had presented the club with a gavel for use at meetings. On the occasion of his trophy day, the club had presented Cyril with a carriage clock in recognition of his years of service to the club. Firstly as a founder member, Chairman for the first 7 years, and latterly 10 years as President.
It was agreed that we would continue in the NWE league.
The election of Officers, Don Shepherd was elected as President and Life member, Both Betty Goddard and Mary Kilby stood down, as did Joan Smith (Bar Manager). Ralph Kilby was elected as Chairman, Brian Hyett as Secretary, and Wendy Hyett as Bar Manager. The thanks of the meeting were offered to Joan, also to Betty and Mary for the way they had carried out their duties, Betty and Mary being under undue pressure from the NWE League who made it clear that they did not like lady officials.
Annual subscriptions went up to £13.
Mrs Violet Turpin and Brenda Davison were thanked for they’re past help on the catering, Betty and Mary would work out a rota for this season.
The protective netting on the recreation ground side would be funded by the RRGMC, with donations from the cricket club and us.
March. Past President Cyril Illsley had passed away, many members had attended the funeral.
The RRGMC had purchased the protective netting materials at a cost of £304, we agreed to contribute £125 towards the cost.
May. It was agreed that a fixed roof to the arbour would not be practical, an awning easily erected, and removed at the end of the season would be tried.
June. Bert Richardson (founder member) had passed away.
Although Harry Smith had submitted a sketch plan of an extension, it was not thought that we could afford to proceed any further at this time.
September. Since the last meeting President Don Shepherd had passed away.
It was agreed that in future the clubs AGM should be held in November.
Ralph was given permission to purchase a new mower at a cost of £600.
January. Two commemorative seats were to be presented to the Club in memory of past Presidents Cyril Illsley and Don Shepherd.
Steve Whitmore was asked to be President.
For the first time club jumpers were to be ordered.
February, AGM. Only 19 members attended, from a playing number of 32. Highlights included winning the 2nd Division League Cup of the SBL, and Brian Moore, Joan Smith, and Wendy Hyett had won a rink in a SBL game against Castle Camps by 50 - 0.
The Secretary asked the Captain if he could make enquiries with the Guinness of Book of Records regarding this score, but he was asked not to, as it could embarrass the other Club.
April. A letter had been received from the President of the Essex Bowling Association requesting the names of all male members, so they could be touted for donations to pay for the new headquarters of the English Bowling Association. This was not agreed. Mr Terence & Mrs Anne Illsley, and Mrs Jean Shepherd had presented the two commemorative seats to the club on the opening day of the season.
The Captain thought that we had too many fixtures for the size of the playing membership. It was agreed that we would not withdraw from the Leagues, but we would drop two fixtures with Stebbing and one with Clavering.
October. A sub committee of A. Goddard, B. Moore, H. Smith was formed to look into a 16’ x 8’ extension to the pavilion.
November. Club affiliated to the North Essex County Bowls Federation (NECBF), not for league play only competitions. It was thought that because of numbers, we would have to pull out of one of the other Leagues if we entered a league team in the Federation.
February. A compulsory levy of £1 could be placed on all male members to help towards the cost of the new building for the English Bowling Association. "We don’t get a fair crack of the whip" was the cry from a lady, regarding being considered for play in the SBL. A list would be put up on the notice board for all members wishing to be considered. The President said, "It was still up to the Captain to pick his strongest team".
March, AGM. For the first time club coffers went over £1,000 and stood at £1,352.
The Green Supervisor thought that it would help to have an efficient watering system.
A number of factors prompted the Treasurer to propose that the annual fee should rise to £15, this was agreed.
April. Captain Ralph Kilby queried the position of the club regarding being turned off at any time from the green, seeing as though the RRGMC / Parish Council owned all of the Recreation ground and all that stood on it. The Secretary informed members that the Recreation Ground was held under a Trust deed. As we had been in residence for the past 24 years he could not foresee any future problems.
September. It was agreed that to bring all exterior competition fees into line all entrants would in future pay their own entry fees. The club would still pay all League affiliation fees.
February. After running the Semi Finals of the NECBF last season, we had been asked to host the Finals this year. It was decided that as this year was our 25th year we would celebrate it by inviting the three organisations to which we are affiliated to a six-rink match on the 2nd July. A buffet would be laid on following the match.
March, AGM. It was agreed that on league match nights the gents playing would do the washing up. This would assist the ladies to get away earlier.
The Parish Council had passed the plans for the extension; they were now in the hands of the Uttlesford District Council (UDC). Some doubts were expressed on the costs; they could be in excess of 50% more than one estimated forecast. Permission was given that should the cost be below £1,000 the project could proceed. Annual fees would not rise.
The Chairman reported that a system allowing 42 members to play in Trophy days had been formulated.
April. More detailed information was sought by the Uttlesford District Council regarding the extension.
It was decided that a list would go up on the notice board for members to indicate if they were interested in playing in the NECBF league format next season.
June. 25thAnniversary details were finalised including the hiring of a marquee.
September. Although a loss was made of £20.79, on the Anniversary day, it had been very successful. The ladies of the club were thanked for providing an excellent buffet. Our yearly donation to the RRGMC would rise to £120.
The list for members who wished to play NECBF league games had yielded 20 names. After much discussion, a tied vote revealed that the committee could not back a recommendation for acceptance at the AGM.
November, AGM. R. Bacon was elected as Chairman. It had been 2 years since the pavilion extension project had been started, and we were no further forward. The local Council who had continually added new regulations, and had tightened up on others had caused most of the problem. We had also been let down by our professional advisors.
A heated discussion took place on the possibility of entering a team in the NECBF. Eighteen names had been added to the list of those wishing to play. Ralph Kilby said that if there were any more games he was not prepared to put in the extra time it would need to prepare the green. He also thought that as we are bottom of both leagues we are in at the moment we should be trying to better our position and not think about entering another league.
President Steve Whitmore suggested that if the ladies wanted to play league they should either enter a ladies team, or put a "B" team in the SBL. A paper ballot resulted in a defeat for the proposition by 12 votes to 10 with 4 abstentions. Later in the meeting Joan Smith suggested that as we are not going into the NECBF, would it be possible to enter a second team in the SBL, this resulted in a split vote with the President casting in favour.
December. The Secretary had enquired about entry into the SBL but was told that it was too late for next year. He had found out that there was still time to enter the NECBF for the coming season. This information resulted in a letter signed by 12 members of the club seeking to have an EGM under Rule 18, to apply to enter the NECBF next season, as we were too late to enter the SBL.
December, EGM. Some members called the validity of the meeting into question as the entry into the NECBF had been defeated at the AGM. Secretary Brian Hyett explained that he had contacted the SBL and had been told that he was 6 weeks too late for entry. After further enquiries an entry into the NECBF for next season was still possible. He was presented with a requisition signed by 12 members as per Club rule 18, and he had no option but to call the meeting. A heated discussion followed, and collusion by certain members was mentioned but not proved. A paper ballot resulted in 20 votes in favour of entry into the NECBF, and 14 against.
March. At long last the extension plans (16’x8’) first discussed in October 86, had been passed. A verbal price had been given to the Secretary by a Quantity Surveyor of between £4,000 and £5,000, with all labour being done by club members. Ralph Kilby thought that at this point in time a machinery shed would be the top priority, as the present one was in danger of falling down. It was agreed to purchase a 12’x8’ shed. The siting would be critical as either the extension to the pavilion, or a further shed would have to be placed on site. When prices for the extension were to hand an EGM would be called for a final decision to be taken by members.
April. EGM. This meeting was called to discuss the three costings received for the erection of the extension. They were all as mentioned above in the region of £4,000 to £5,000. All labour to be done by the members. Fred Tyers (Treasurer) said we do not have enough money to pay for the extension outright, and even if we borrowed the money, it would take a lot of effort to pay it back over many years. Brian Moore (P), Bill Lofts (S), that we drop the idea at this point in time. Fred explained that to borrow £3,000 over 10 years would cost £300 plus the interest per year which we would find very tight over that period. The vote resulted in dropping the extension at this point of time. A vote of thanks was recorded to Harry Smith for all the hard work he had been involved with over the past 2½ years, and to say how sorry we were that at the moment it has to end this way, Hopefully for the future an extension or a new pavilion would be on the cards. As this idea had now been shelved a discussion ensued on purchasing another shed to use as a changing room at a fraction of the cost of the extension. It was (P) R.Kilby, (S), F. Tyers, and passed that we purchase a 12’x10’ shed to use as a changing room, and the 12’x8’ shed for the machinery. Total cost of the two was £1,300.
September. Both sheds had now been erected and the changing room had proved a boon. Arthur Goddard had been presented with the Essex County Bowling Associations, "Bill Wallis" award for long and outstanding service to the club.
A semi automatic watering system had been costed at £3,900. This item would be put on the agenda of the AGM.
It was thought that the limit of 60 members should not be increased.
November. AGM To a question from the floor, the Secretary informed the meeting that as far as he was concerned the entering of a team in the NECBF had been a success. It had given a lot of our less experienced bowlers the opportunity to gain an insight into League bowls, which had been the clubs intention in the first place.
The club had won the "C" division of the NWE, and had finished 3rd in the SBL a successful season said Captain R. Kilby.
If a Chairman for the Fete Committee could not be found at the RRGMC, AGM, the Fete would not be run next year. There was a strong possibility that the Parish Council would take over the running of the Recreation ground and would put the cost on the rates. The Parish Council paying part with the rest being made up by the clubs who use the ground. It was thought that we might have to pay rates, insurance, water, and power costs. The Secretary thought that we should consider installing a meter to monitor the amount of water we use. This would assist us in any future discussions over recreation ground costs.
A rise to £20 in subscriptions, the first in four years was agreed.
February. The AGM of the RRGMC was a chaotic shambles regarding sorting out a Chairman for the Fete Committee, and whether there was to be a fete or not. We would however be running a car boot on August Bank holiday Sunday with all proceeds going into our funds. A meeting of the RRGMC on the 27th March might make the future clearer.
April. We had been informed that the fete would be run this year, with all participants running their own stalls for their own funds. It would be in our own interest to run as many stalls as possible to offset any proposed recreation ground costs.
October. Treasurer F. Tyers reported £3,020 in the clubs account. He thought that green fees should rise to keep pace with increased costs. We had raised a total of £565 at the car boot sale.
As we were now paying our own costs, we had looked into the insurance and accepted a price of £309.63 to cover all our needs in and around the clubs area. A member asked should not the Federation be allowed the same privilege to play on red colour as the NWE, and the SBL. It was agreed that the green keeper’s decision was always final, on what colours, which way, and in point of fact if we play at all.
November. AGM. J. Smith proposed that all ladies doing the refreshments should have a reduction in their annual fee of £5. Chairman R. Bacon said "there would be no end if you rewarded all those members who work long and hard for this club". It was proposed by P. Lawrence, and passed, that all members be included on a refreshment rota. This information would be carried on the club application forms.
Annual fees rose to £22, and green fees to £1.
January. We were trying to arrange a meeting between the RRGMC, the cricket club and ourselves over the breakdown of our costs to the Recreation Ground. Percentages were agreed as guidelines for our representatives to act upon.
The silver club singles Cup was in dire need of repair, the cost to repair in silver was put at £117.50. After discussion a new cup would be purchased with all previous winners names engraved.
April. The two representatives who attended the RRGMC meeting regarding possible increased costs were well pleased with the finally agreed percentage figures.
September. The Treasurer reported that the club account stood at £4,000, £755.96 had been raised for club funds at the fete.
Because of lack of room it was agreed that we would only host a sit down meal for 24 next season.
October. Committee members stood as a mark of respect to Steve Whitmore our President who recently passed away. Names were discussed, but it was thought fitting that time should elapse before any firm decision was made on a successor.
Chairman R. Bacon thought the time was now right to resurrect plans for the extension to the clubhouse. A sub committee was formed with R. Bacon as the Chairman. F. Tyers thought that the most we could afford over 5 years was £10,000. Questions were asked about pushing out the boundary on the cricket field side, so we could put any extension on that side.
November. AGM. Radwinter Parish Council had given permission to extend our boundary by 42ft. It was agreed by the meeting that we proceed with a planning application for an extension to the pavilion. A sub committee consisting of K. Mark, J. Green, B. Gould, P. Lawrence, and T. Reynolds, and Chairman R. Bacon.
The annual fee was raised to £25 to include entry into all internal competitions.
December. The first Fund raising Committee was formed with F. Tyers its Chairman.
A second hand Auto Turfman was for sale at £350, we would attempt to purchase for a decreased price.
The Parish Council complimented us on our positive initiative and enthusiasm regarding the proposed extension.
The Committee thought that the time was right to seek out a new President. It was thought that we should ask Elsie Whitmore in the first instance.
March. The Secretary had approached Elsie Whitmore who felt honoured, but declined, as she felt that the job would be too much for her, and she had many other outside commitments. It had been discussed at the previous meeting that should Elsie decline; we would venture outside the club. After discussion, it was (P) F. Tyers and (S) W. Hyett that we approach Sir Jonathan Parker of the Grange Radwinter, to be our next President. It was queried if going outside the Club might aggrieve senior members of the club. It was agreed that the time was right to break from automatically offering the position to a senior member.
A number of Fund raising ideas were discussed, including interest free loans from members, and setting up a 200 club.
The first extension planning application had been turned down siting so called "NOISE". A new set of plans had been re-submitted with expensive soundproofing incorporated.
April 2nd. Not wanting to show that we had given in, but that we did not want to cause any ill feeling with our neighbours, we would put on hold plans to extend our present pavilion. Uttlesford District Council had indicated that they would look favourably on the siting being moved to one of the other sides of the green. This would involve asking Radwinter Parish Council for a piece of land and permission to build probably at the far end of the green, being within the recreation ground boundary.
April 14th, EGM. At this meeting, Sir Jonathan Parker was officially adopted as President of the Club.
The EGM had also been called to explain the extension progress so far. Chairman Ron Bacon explained the sequence of events that had transpired over the past few weeks. The first application for the extension had been turned down because of so called noise (cups being stirred, laughter, and talking) being heard by adjacent properties to the rear. The plans were re-submitted with soundproofing incorporated. This still did not satisfy the District Council, this time rejecting the application on the grounds of a Grade 2 listed building being in close proximity, which had not appeared in the first refusal. The Committee felt that we were running into a bit of bad feeling, and we did not want it to end up as Radwinter Bowls Club versus the neighbours. Uttlesford District Council had said that they would give favourable consideration to a clubhouse being sited on one of the other three sides of the green. This had been tentatively broached at the AGM of the RRGMC at which two parish councillors had been present and a favourable response had been received. The Committee felt that we should change tack, and go for a new clubhouse at the far end of the green. It had been decided at the last Committee meeting that should the EGM give the green light, then the Chairman and the Secretary would visit Passmores of Strood, who made sectional buildings, and also a bowls club in Kent who had a 48’ x 22’ one erected four years ago. We would also make enquiries into the cost of a brick built building. We would look into quotes for service trenching and footings, etc. It was (P) J. Kennet and (S) H. Smith and unanimously agreed in favour of the Committees recommendation. In the first instance we would contact Radwinter Parish Council asking for permission to not only erect, but for an area where a new pavilion could be sited. If agreed we would contact Passmores for plans to submit to Uttlesford District Council.
The ideas muted at a previous meeting, interest free loans and the 200 club, were then discussed and would be implemented in due course. 200 club started in June. We would also be applying for grants from various organisations. The annual subscription would not be going up because of the cost of the pavilion, but might go up because of the normal things that keep the club going from year to year. Many other areas relevant to this project were discussed, and all 33 members present gave their full support for continuance.
August. The Club committee and the building sub-committee held their first meeting. The Chairman and the Secretary had visited Passmores of Strood, prices and plans had been obtained for a 48’ x 22’ building to include a veranda at a cost erected of £7,943. Many items appertaining to the make up of the internal and external fitting out were discussed. K.Mark had lodged plans for planning and building regulation consent, which had now been given. It was agreed that G. Hulford and K. Mark would prepare specifications in order to send out tenders for the project. Fred Tyers outlined money in hand (£5,300), and ways of raising further funds, including the cost of a bank loan, and interest free loans from members. Other items relevant to the project were discussed. To proceed further at this time we would need to apply for a bank loan of £6,000.
September. Eight tenders had been returned, they were discussed and it was agreed that we would accept a tender of £8,891 from Rowe Developments, subject to finance being available. Treasurer F. Tyers outlined the amount of funds available at this point in time. With a £6,000 loan we would have a total of £14,000, the loan he thought was governed by what we could reasonably pay back. With the total cost of the building and the ground works (£17,000), if we went for a loan of £6,000 there would be a shortfall; we should now be looking at a loan of £10,000 interest free.
October. The interest free loan was not possible. The Committee sifted through Mr Rowes tender to see if there were any jobs that we could do. Many ideas were discussed on ways and means of shaving the cost of the tender, including the costing of materials for the building of the pavilion by ourselves. It was agreed that the footings and service trenches should be done by a professional, that it would be too much for us to do, and that we accept Rowe Developments price for this work. The building would follow when funds or grants were to hand, to this end Ken Mark (Secretary RRGMC), had applied for a £10,000 grant from the Foundation for Sports and the Arts.
November, AGM. The Chairman reported that work had started on the baseworks of the new pavilion, the anticipated cost had almost doubled, but we were paying more to have the baseworks done professionally. The pavilion would follow when sufficient funds become available.
December. The trench had been dug and all services had been inserted. Bad weather had now hampered the work. R. Bacon estimated that the baseworks and services would be finished by the start of the season, and the pavilion would hopefully be onsite by November 1993. This was providing that we had either raised the money, received a grant, or raised a loan.
The first NEWSLETTER had been produced and had been well received.
March. The club account stood at £7,889 including the interest free loans from members of £2,900. Expenditure since October 92 was £4,479. F.Tyers estimated that with money in hand and the costs to be incurred on the completion of the first phase he was well pleased. Any grant that we received would enable us to finish the whole project.
July, EGM. Bill Lofts wished to stand down as green keeper at the AGM, but at this meeting he agreed to be "Captain of the Ship" to co-ordinate offers of help on the green, and to make sure all the machines were serviceable. Many members offered their services; Bill would sort out their availability.
August. The lease of the Recreation Ground is held by the Parish Council under a Trust deed, and under the deed no organisation could own any of the property situated on the recreation ground. It was felt that with the amount of money we were spending on the new pavilion we should seek a tenancy to protect our continued use of the area. A draft licence had been prepared by Richard Luckes, one of the trustees, who felt that it should be sufficient to act as a protection to both the Trustees and the Bowls club.
Sir Jonathan said "that the wording of the 10 yearly lease that the Recreation Ground has with the Parish Council did not give us any rights except the right to use the pavilion along with other people. We should be aiming for a lease to cover a far longer period than the Recreation Grounds present lease with the Parish Council. We were not looking for ownership only a tenancy for as long as there is a bowling club in existence." Sir Jonathan offered to contact a solicitor and put the case to him. It was felt that the best we could hope for was a security of tenure underwritten by the RRGMC & the Parish Council.
We had now reached the top of the Grant tree, and should hear shortly on our application for £10,000. It was (P) F. Tyers (S) G. Hulford, that we proceed with the purchase of a ready made building from Passmores of Strood Kent, we would also seek a loan of £7,500 from the bank.
September. The loan had been confirmed. Extras for the pavilion were discussed and agreed. These included a two layer hot bonded felt roof, 12mm duplex ceiling installed, and rain water goods.
October. The Treasurer reported that the past year had been a good one financially. We had paid out £10,769 towards the base and pavilion, bar profit was up at £1,106, raffles and bandits up at £474, car boot sale £639. During the last 12 months the Fund Raising Committee had raised £3,448.
November, AGM. The pavilion is now up and having the ceiling installed reported a delighted Chairman. We still require a further £1,500 to finish the project by the start of next season. Annual subscriptions were raised from the floor to £30, and the joining fee of £10 for new applications was instituted. Members were asked if they would pay 4 years subs (£100) in one go in order to cover the amount needed to finish the pavilion. Seventeen members took up the offer.
November. It was agreed that social membership was not an option as our club rules only allow for playing or non-playing members.
Margaret Wells donated £25 towards shrubs, (Cupressus Leylandii by the gate.) in memory of her father N.M. Dale and her late mother in law Mrs Evelyn Wells who was a founder member of the club.
January. President Sir Jonathan presented a draft copy regarding the Security of Tenure; we have no problem during the season as we have exclusive use (clause 2d). He suggested wording that might be acceptable to the trustees for the close season.
All materials for the finishing of the inside of the pavilion were now on site.
Gerry Hulford suggested that we should formulate a short and long-term blueprint for the next 20 years. F. Tyers said "Our first priority was to pay back the bank loan and the members interest free loans before committing ourselves to any further big projects". (Ironically most of the development plans that Mr Hulford presented have come to pass, plus other projects that were not even contemplated).
February. Our grant for £10,000 had been agreed in full by the Foundation for Sports and the Arts. Thanks were extended to Ken Mark (Secretary RRGMC) and a member of this club, who had applied for the grant on our behalf.
It was agreed that our bank loan should be paid back as soon as the cheque arrived to halt further interest payments. In order that we have enough funds available for the start of the season, it was agreed that we would ask members if they would like their loans paid back shortly or by the end of the season. Richard Luckes (Trustee) informed a meeting of the RRGMC, of the difficulties of the lease, and the inability of the RRGMC to give anybody total security. David Cowell, Parish Council representative on the RRGMC, thought that an informal arrangement would be acceptable. Ken Mark minuted the general feeling of the meeting with the following wording: The RRGMC could request the use of the building if they needed to, but they would not ask for unreasonable use of the building. The bowls club would have the right to say that this was not the proper use. As explained previously we have the exclusive use during the playing season. In the close season it would not be feasible for anyone to use the pavilion, as there is no water or heating, the insurance would have to be amended, and we have no music licence. Ground conditions on the recreation ground would also be a factor. Sir Jonathan thought that it would not be practical or sensible to try to alter the terms of the lease, or to incur costs, given the difficulties, and we should accept a practical solution. It was thought worthwhile putting it on record. Ken and Sir Jonathan were thanked for their immense help.
It was relevant to include the comments in the previous pages regarding the Security of Tenure, as it is of great importance to the continued long-term presence of Radwinter Bowls Club on the Recreation Ground.
February. Treasurer Fred Tyers reported income including the grant at £12,798, imminent out goings including repayment of the bank loan and the interest accrued, electrical, and plumbing work, winter expenses and the paving of the front area of the pavilion amounted to £10,589. These figures showed a surplus of £2,209.
The plastering of the inside of the pavilion had been completed, given enough time for the drying out it was envisaged to start internal fitting out and painting by the 21st. It was discussed whether to move the changing room until a new paved walkway had been constructed, to a site next to the new pavilion. This would depend on the length of time that planning permission could take. Invites for the opening of the new pavilion were agreed.
Doreen and John Kennet presented the Novices Cup to the Club.
A scarifier was purchased for £350; Bill Lofts donated part of this sum.
April. The Treasurer reported that we were on a sound footing with club funds standing at £3,959.
April 23rd. President Sir Jonathan opened the new pavilion there were 124 persons present including members and invited guests.
May. Membership applications came thick and fast with 12 at this meeting, including most of the "Littlebury Lot".
Costing for the upgrading of the banks would be looked into.
June. A survey was to be carried out prior to an EGM being called, on the implications of entering a second team in the SBL.
A moveable sprinkler bar watering system had been obtained from Haverhill Town Bowls Club at no cost.
Because of excessive shrinkage to the cladding on the new pavilion Passmores had agreed to replace the entire rear and side wall cladding.
August. The result of the survey resulted in 34 members expressing interest in playing in a second SBL team. The committee agreed that by the interest shown to enter a second team. It was agreed that an EGM need not be called as all members had been canvassed.
The Draft Site Development Plan prepared by Gerry Hulford, had not as yet been acted upon. Fred Tyers said we ought to set out our priorities and proposed a meeting in the New Year to discuss this item only.
October. Looking at many options and prices it was agreed that we would use 8?x 2? tanilised timber fixed to metal stakes as a bank facing. Backfill would be used to build up the banks behind. Once built up slabs would be laid on the Recreation Ground side.
November. AGM. It was reported that we had 83 members with an influx of 23 this past season.
The Treasurer reported that we were in a strong monetary position, stronger than any time in the past. (£8,709).
January. A second team had been accepted in the SBL.
Three of the banks would be finished by the start of the season. at an approximate cost of £1,500.
March. Ten new applications were accepted bringing membership up to 90, it was agreed to close the list for the first time.
The draft site development plan was discussed in detail, this comprised of the completion of the work in connection with the new pavilion. The conversion of existing pavilion to changing rooms, and to convert the existing changing room to an equipment shed, the provision of a car park, and the provision of on site toilets. President Sir Jonathan thought that there were other priorities regarding future developments rather than the complexities, and problems, and also the huge cost of providing on site car parking. We should channel our efforts into other facets of the development plan.
Passmores had provided a price for 18’ x 8' extensions to either end of the new pavilion, the total cost of £4,222. The footings / base and the total fitting out would be an extra cost. It was agreed that we would seek planning permission, and because of the anticipated cost we would schedule the work in two stages.
It seemed that at a meeting of the RRGMC that because of heavy increased costs incurred by them, that we would not gain any funds from the car boot sale that we have run for a number of years on August Bank holiday Sunday. In past years we had derived all money raised by the car boot sellers for our funds. At a later meeting between Chairman Ron Bacon, Secretary Brian Hyett, and the RRGMC a compromise solution was discussed which was shortly afterwards discussed by our Committee and agreed. In future there would be a 50-50 split of funds, and that we would take all profit from the sale of refreshments.
April. A change of policy was agreed by the RRGMC, regarding the allocation of funds raised at the Fete Day. We had in the past put in many stalls from which we had taken all money raised. This year they had decided that all moneys raised by the stallholders would be put into the Adventure Playground project. Our representative stated that he could not commit our Club to this course of action, without his Committee first discussing it. He personally thought that it would not be favourably received. Our Committee after a long discussion agreed that as we were part and parcel of the Recreation Ground, we would support the fete this year but we would keep our options open for following years.
Three of the banks had now been upgraded at a cost of £1,710, all labour had been provided by club volunteers.
May. This meeting decided that we would proceed with the planning permission for the extension project. A new mower was ordered at a cost of £1,745 less a trade in allowance of £400 for our old one.
September. Both Fred Tyers and Brian Hyett had been presented with the Essex County Bowling Association "Bill Wallis Award" for long and outstanding service to this club.
Permission had been given by the Parish Council for the extensions to the pavilion; we now had to approach Uttlesford District Council. It was agreed that we would put to our AGM the proposed entry of a third team in the SBL. Peggys Griggs had taken over the Fund-raising Chairpersons position from Fred Tyers who had run it very successfully for many years. He was thanked for the funds that he and his committee had raised over the years.
October. As Bill Lofts was standing down as Green Supervisor at our AGM the Committee decided that we would, after many years of relying on members, now have to pay a green keeper, if we could find one. Unfortunately during the period October 1995 to July 1996, we were let down by first one and then a second person. It was only when, third time lucky, in July/August 1996, that we were fortunate enough to obtain the services of our present Green Keeper Harry that the green started to receive the proper treatment. As well as applying for permission to add the extensions, we would also submit an application for the siting of a 1,100 gallon tank, to assist with the watering of the green with our moveable sprinkler bar. A pump would also be ordered to run the system at a cost of £315.
November. AGM. Although we had a closed membership of 90, we also had a waiting list of 8.
The Treasurer reported that all members’ loans had been paid back, and the pavilion was fully paid for.
The last side of the green would be completed this winter.
At this meeting Bill Lofts stood down, he was thanked for all the hard work both he W. Gould, L.Lines, G. Benson, and D.Marchant had done.
The Captain informed the meeting that all friendlies had been over subscribed, and the average at Trophy Days was 50.
February. In the short period of time that Peggy Griggs Fund Raising Committee had been in operation they had raised £982.
April. Thanks were extended to the crew who had completed the fourth and last side of the green.
The installation of the 1,100-gallon water tank had been completed.
The equalisation of the usage of the rinks was instigated.
April 21st, EGM. This meeting was called to report that enquiries to find a green keeper were continuing. David Marchant agreed to cut the green in the mean time until one could be found.
July . It was agreed that we would accept the offer of Mr Harry Hellyar to come and offer advice on our green, we would try and persuade him to take on the position full time.
October. We had been successful in obtaining Harry’s services as green keeper. He reported that all work had been completed on the green.
It was agreed that rules would be set for club competitions so as not to put undue pressure on the Club Captain.
Information regarding our Ladies affiliation with the Essex County Bowls Association would be on the agenda of our AGM, and, if accepted, for implementation in season 1998.
November, AGM. Fred Tyers resigned after 13 years as Treasurer. The Chairman thanked Fred for his efforts on behalf of the Club.
Fund raising had raised £2,474 in the past year.
Thanks were recorded to the gentlemen who had spent a total of 600 man-hours on bringing the wood faced banks up to regulations.
Rather than increase the Annual fee, an away playing fee of £1 was agreed. It was decided that a meeting of the Ladies of the Club would be held in the New Year to discuss possible involvement in the Essex County Ladies Bowling Association.
February. We would proceed with the extensions project in three stages. Ken Mark was to prepare specifications for the baseworks segment of the project. Tenders would be sent out once these were to hand. We would again approach the Foundation for Sports and the Arts for a grant.
April. Three tenders had been received for work on the baseworks of the extensions. Redgate Construction tender was accepted at £3,696.
September. The Foundation for Sports and the Arts had lost their funding from the Pools Company’s. After this news the Secretary had approached Uttlesford District Council re a grant under their large-scale grant scheme, and had received notification that an award of £2,625 had been given.
Peggy Griggs reported that the Club Lottery had been terminated in June because of lack of support, but over the 5 years it had been running £4,711 had been raised.
In 1990 all Recreation Ground participants had agreed the water and power percentage shared costs. It was thought that as we now have our own meters on line, and as we are the heaviest user of water, that we should now put the percentages into perspective by paying all water as recorded on our own meters. This was agreed. We had done well over the years since 1990 with the original percentages. All members had now sent their forms back re the Data Protection Act 1984, future application forms would carry wording relating to new members acceptance of their membership details being kept on disc.
October. Our finances stood at £7,118 not including the grant from Uttlesford DC of £2,625.
It was agreed that we would order the extensions for a requirement date of March 1998.
November, AGM. The Secretary reported that Wendy Hyett was standing down as Bar Manager after 13 years, during this time £12,267 bar profit had been raised. Peter Lawrence was also standing down after 3 years as Club Captain. The President thanked Wendy and Peter for the time and dedication that they had given on behalf of our Club.
The extensions had been ordered for delivery in March. In order to give the project a final push, members were asked if possibly they could give an interest free loan, a system we adopted five years ago to finish of the pavilion. We will also be looking at a bank loan to make up any shortfall.
Twelve ladies had indicated that they wished to be affiliated to the Essex County Ladies Bowling Association. The Chairman congratulated the ladies and wished them well. The clubs first tour party to Bournemouth in June 1998 had 44 persons interested.
A long discussion took place over the pros and cons of entering a second team in the NorthWest Essex League. It was eventually agreed to apply for membership, with the Chairman asking all members to give their full support to the second team and also to the friendlies.
January. In order to cut down on the catering numbers required, bring a plate of food for Trophy Days was instigated.
March. Extensions delivered, erected, and paid for, all future phases would be determined by funds available.
The Secretary was given permission to tender for quotes for the electrical and plumbing work.
The Quiz night raised £238.
July. The letter from our neighbours regarding "NOISE" had been also sent to the Parish Council, and the RRGMC.
Because the Cricket Club had disbanded, it was agreed that whilst we remain the sole users of power and water, we would discuss revising the percentages that had been agreed with the RRGMC in January 1997. One of the two quotes for the power was accepted, but the time scale for holding the price would to be queried. The screeding to both floors was to be done, with the ladies floor to house the pipework from the gas cooker to an outside gas cylinder enclosure.
It had proved difficult for the Captain to get full teams for friendlies, it was decided that we would only play against teams that we do not play in any other format, thereby reducing over a period of time, the weekend games down to one. As other clubs are having trouble with numbers for friendlies it was thought that we would be contacted by them regarding cancellations.
The ladies of the Club would be resigning from the ECWBA after one year, there were a number of factors for their decision.
August. It was agreed that firm rules for the club competitions would be set for next year, this was because many play by dates had not been met this year.
September. It was originally thought that there was not enough fall on the wastewater pipework for the toilets, and that we would have to have a full pumped system installed at great expense and upheaval. We had not had any problems with the sink wastewater, Ken Mark thought that we could now go with a Sani Flo system at a greatly reduced cost.
The Secretary had costed the work to be done prior to the fitting of the sanitary ware. The ladies toilets would be completed first. The Committee would meet again to discuss how far forward we would be able to proceed with the money available.
November, AGM. The Chairman Ron Bacon who had been instrumental in bringing the club to the position they were today, stood down after 10 years. He was warmly thanked by the meeting for his leadership during a very busy, and costly, period of time for the club. Shirley Tipton (Treasurer), reported funds down by £1,600 for the year, but at the same time £8,000 had been invested in the extension project.
Janice Ballard reported that most of the ladies wished to withdraw from the Essex County Womens Bowling Association (ECWBA), various reasons were put forward. It had been a successful season, but only three ladies wished to continue, which was not enough. Janice was thanked by the President for initially setting it all up, and how disappointed she must be to have to inform the ECWBA.
The Committee was called to task on the method that had been adopted in finding a new Chairman. A notice had been posted informing members of the Chairman’s retirement at the AGM, nominations were sought to be returned by the Committees last meeting prior to the AGM. There had only been one nomination. This method was called into question. It was decided that all nominations in future for all Committee positions would be dealt with by nomination forms being sent out with the notification of the agenda of the AGM. The voting for Chairman was adjourned by the President for a decision to be taken at an EGM from all nominations submitted.
November 26th, EGM. Meeting called by the Secretary under Rule 18, on behalf of the Committee. Two nominations for the post of Chairman, Peter Lawrence, and Bryan Sugden, after a paper vote Bryan Sugden was elected.
December. We were asked well in advance if we would support Radwinter's Millennium celebrations on the 24th June 2000.
A letter from the Essex County Womens Bowling Association expressing regret at our ladies withdrawal.
The electrical work had been completed in the extensions, the groundwork for the plumbing was proceeding. Secretary given permission to purchase Sani Flos.
January. Plumbers price was accepted, and work had started on the ladies facilities. Cliff Goodwin would arrange for exterior underground pipework to be installed.
Cliffs weigh in raised £195 for club funds.
February. Layout of seating in ladies agreed.
March. The ladies walls and ceiling had been skimmed, the screeding of the floor, would be followed by the non-slip covering, (paint for walls oyster pearl washable). The Secretary gave thanks to all members who had assisted on the ladies facilities. We were still awaiting the plumber to fit all sanitary ware in the Ladies. A member who wished to remain anonymous had kindly donated the carpeting in the ladies changing room.
A letter of thanks was sent to our Green keeper for a job well done on the green.
Fencing to hide grass cuttings would be purchased.
September. The ladies facilities had been operative since the start of the season and were much appreciated.
Treasurer Shirley Tipton commented that after this year with a different set of circumstances, it would be a case of purely balancing the books and keeping a healthy club. We have done very well, and we are now coming to the end of an expensive project, work has already started fitting out the men’s facilities.
It was hoped that the fund raising committee could have a rest after nine years of continual raising of funds.
November, AGM. In President Sir Jonathan’s opening address, he commented that standing back and taking a look at the Club and all it has achieved over the last few years, we can perhaps look forward to a calmer period in which we can consolidate before embarking on any possible future projects. This will he said come of something of a relief to your Committee and most of all to your Fund Raising Committee. The Fund Raising Committee had raised £8,000 over the last five years.
Annual subscriptions were raised by £5 to £40,and home green fees increased to £2.
Brian Hyett reported that the gent’s facilities were on course to be operative by the start of the playing season 2000.
Fund raising had reached £1,000 this past year, due in part to a sponsored slim by Cliff Goodwin that raised a final figure of £209.10.
January. Once the gent’s facilities were working we would be able to monitor fully the amount of water that we use on our meters. The Secretary asked the meeting if we should now present revised percentages to the RRGMC, so that we only pay for the water we know we consume. This was agreed.
April. It had been confirmed that a grant that we had applied for, had been awarded by the Saffron Walden Carnival of £100.
June. It was hoped that the Clubs Instructors would make themselves available on the 24th June Radwinter's Millennium Day, when we would open our green to the village residents in the hope of recruiting some new members.
The new revised percentages for the supply of water had been agreed by the RRGMC.
It was agreed that the old gents changing room in the pavilion would be used when large influxes of men players were due.
September. On going problems of shrinkage to the rear cladding on the new pavilion, had prompted the Secretary to ask a Passmores representative to visit and to view the problem. Chairman Bryan Sugden, and Secretary Brian Hyett, had met with the Managing Director of Passmores on site, and he could not understand how after 6 years we were still experiencing unacceptable shrinkage. He suggested that he would contact a colleague in the timber trade to ask his observations. In a letter received later, his colleague could not suggest any reason why the cladding should continue to shrink. Passmores suggested that if we were still concerned about the shrinkage, we could clad the rear elevation with exterior ply. They offered to contribute towards the cost. It was decided that we would see how the next few months affected the rear cladding, if further problems arose we would take up their offer to clad with exterior ply.
It was rumoured that a new system of sharing funds derived from the car boot sales was being devised. It seems that all money will be pooled, expenses taken out, the RRGMC taking 50% and the rest to be shared out by the organisations that had run the boot sales.
October. The Secretary had enquired of members if they wished to enter a Senior Citizens League, all those spoken to were not in favour.
November, AGM. The club had a successful season, winning the Widdop Cup, the Division 1 of the SBL, and the Division 3 League Cup.
The Secretary thanked the Clubs Instructors for their assistance on the Village Millennium Day. The numbers of both adults and children who came along and had instruction had encouraged him, but he had been disappointed that no follow up enquiries had been forthcoming.
A new ruling that ladies may wear trousers at SBL matches.
The Treasurer reported that the total cost of the extensions amounted to £16,000. The cost per member of running the club amounted to £100. The Fund Raising Committee had once again raised £1,000 over the year.
Thanks were extended to David Marchant who stood down after 5 years of keeping the club area so neat and tidy.
November 20th,. Last years six cancelled fixtures were a concern, although only two by us. We do need friendlies to generate income commented new Club Captain Peter Lawrence.
January 15th. This meeting was held to discuss membership. Many reasons were thought to contribute to the down turn in membership, not only locally but also nationally. Regimentation was one reason. After discussion it was decided to experiment for one year, with a smart optional dress code, no jeans, for all internal club days. An EGM would be called on the opening day to inform members of the change in the dress code, and to ask members to put forward any ideas they have on the way the refreshment rota could be improved for implementation next year.
January 29th. Peter Lawrence offered to insert in the local papers, a weekly write up of the clubs results, his offer was accepted. It continues to this day, many thanks Peter.
It was confirmed that the division of funds derived from the car boot sales would be as reported in the September 2000 meeting.
The idea of purchasing a glass washer to alleviate the problem with washing glasses by the catering staff was discussed. Ray Searle (Bar Manager) would approach Green King to see if they could assist in the cost.
Charlie Bacon, a long-standing member of the bowls club passed away, he apparently had previously wished for any donations to be made out to our club. It was agreed that we would purchase a hardwood seat suitably inscribed in his memory.
March, The Chairman and the Secretary had attended a meeting at Quendon Bowls Club regarding ways to attract new members. Points most favoured by the meeting had all been previously discussed by us at our last meeting, and would be implemented by us this season.
Ray Searle informed the committee that Green King would assist us to the tune of 25% towards the cost of a glass washer. The cost to supply and plumb in £217.40 over 5 years with no interest.
April EGM. This meeting was held to discuss informal dress, and suggestions for catering only.
Chairman Bryan Sugden said in order to try and break the mould and to possibly attract new members, we would be adopting at certain times a smart casual dress code, no jeans. He outlined the periods when this code would be acceptable.
Regarding the catering Bryan informed the meeting that to ease the chore of washing glasses by the catering staff, a glass washer had been purchased and was now operative. This news was met by a general sigh of approval. Members were asked to put forward any suggestions for possible improvements/changes to the catering for season 2002.
July. The Secretary had written to Passmores regarding the continued shrinkage of the rear cladding. We now felt that their offer of the 31st August 2000, regarding the supply of exterior ply to cover the rear elevation was the only practical way to eliminate the continued shrinkage problem. The Secretary had asked them if they would provide an installer, this they said was not an option, but they did agree that they would instead supply all the ply at no cost, providing that we accept that this would be the limit of their involvement.
Possible Club projects for implementation in the next three years was discussed. 1. Lifting the green edges, 2. Replacing club machinery, and 3. An automatic watering system. It was agreed that we would ask representatives of landscape companies, and a watering system to visit to ascertain costs.
Protective barriers would be installed on the car park, in order to stop turning onto the recreation ground in inclement weather.
September. A filmed report on both Cottenham Bowls Club watering system and an explanation by a representative of Autoflo Systems who had supplied their system was shown to the meeting. It was agreed that we would purchase their 9 sprinkler system at a total cost of £1,715.
October. The Fund Raising Committee had raised £960 this past year. Bryan Sugden offered to take on the Maintenance Supervisors job at the AGM, as he was retiring from work in April. This job had not been filled for the past three years, and had been an extra task that the Secretary had performed.
November , AGM. Comments that had circulated over the past couple of years that the "Littlebury Lot" were taking over the club was refuted by Chairman Bryan Sugden sayings "We believed that if you want to get something out of whatever organisation you belong to, and are able to assist in any way, you should be prepared to put something back into it". We are more than happy to use whatever skills we have to help Radwinter Bowls Club".
The collating of the NEWSLETTER would be taken over by Peggy Griggs, after Brian Hyett had produced 25 editions.
Thanks were extended to the Wederell Memorial Fund for a grant of £500 towards our watering system.
Peggy Griggs thanked members for their support at fund raising events during the year. Peggy also thanked her committee, the "Spice Girls" June Sugden, Gill Searle, Vi Burgess, & Olive Payne for their continued unwavering support in times of near despair.
The annual subscription rose by £2.50 to £42.50.
February , The watering system installation was well advanced, and the cladding with ply of the rear elevation was in hand. Details for our 40th Anniversary next year were discussed.
March. Club officials had discussed security to the rear of the pavilion on site and the local Crime Prevention Officer, suggested many options, including an internal hedge of hawthorns, and the installing of angled supports to the existing uprights, with extra wiring. After consultation 100 plants had been ordered and planted within the week.
September. Not only had the hawthorns been planted but also Mick Harvey had welded angled supports in place, and three extra strands of wire had been installed. The Essex Health Officer had paid us a visit and we were informed that we must provide blue plasters in the first aid kit.
The clubs insurance quote was up by 50%, to £885, after discussions between the Secretary, the Brokers, and a new insurance company it had been reduced to £697.20.
The date for our Anniversary next year was set for 2nd & 3rd August.
October. It was agreed that we would book Sharon Rouse for the catering on the 2nd August.
A suggestion to run an Open Day at Radwinter in 2004 was discussed, letters would be sent out to many clubs asking if they would support the day. Depending on the returns would determine if an open day were feasible.
Enquiries regarding the costs for the levelling up of the edges of the green playing surface would be made.
November. AGM. The clubs income has benefited from an increase in bar profit thanks to Ray Searle, and his bar committee. The club account now stood at £6,630 up on the previous year by £1,300. Shirley Tipton (Treasurer), stood down after (6 years), and was succeeded by Steve Green, and Brian Moore (Fix Secretary), after a total time in office of (21 years), was succeeded by John Tipton. Shirley and Brian were thanked by the Chairman for their contribution to the clubs well being over their respective years in office. Margaret Wells (President of the NECWBF) thanked the ladies and gentlemen of the club who had assisted on the three occasions that we had hosted the Ladies Federation County games.
February. The costs of bringing up level all four of the edges of the green were to hand. A complete renovation of the ditch with a concrete liner and the levelling up of the green edges would cost £23,500. A cheaper solution leaving the wood faced bank in situ, and placing concrete gravel boards under the lifted and levelled edges would cost £6,462. Once installed the base of the ditch would be concreted by us and a water gutter fitted. It was agreed that we would proceed with this idea.
Ideas were discussed regarding give aways to celebrate our 40th anniversary. It was agreed that we would purchase 500 key fobs, suitably inscribed with our logo on one side and informative wording on the other.
April. It was agreed that as this was our 40th year that in order to celebrate the occasion we should purchase a club flag. Thanks were given to Celia Elmer for donating 2 20ft flagpoles. At selected times the new club flag would fly from one and a union jack from the other. After discussion the colour, the wording, and the make up of the flag was agreed.
Gill and Ray Searle were thanked for donating key fobs to all members, as was Peter Lawrence for donating enough to cover the Club tour.
The Secretary had made approaches to several organisations regarding grants/loans. If we had limited success, other ideas were put forward to raise funds to cover the cost of the green edge lifting project.
May. The Gate Bowls Club had closed after years of rumours.
The final layout for the anniversary weekend would be discussed at our next meeting. This would include some members playing on the Saturday against club guest invites. The format for the Sunday will be decided but will include participation of all members. An offer by Cliff Goodwin to run a barbecue on the Sunday was accepted with thanks.
An incident of slipping on the green was reported by Chairman Bryan, the lady in question was attend by paramedics and was taken to hospital by her husband.
Those using the cooker agreed that we should purchase a new one as the existing one was causing anxiety by those using it.
June. An approach by the Saffron Walden Round Table to resurrect a playing evening with the club was agreed.
A decision would be taken at the next meeting regarding ways to raise any additional funding for the project at the end of the season.
Most of the arrangements for the anniversary weekend were agreed, the fine-tuning of details would be sorted out at the next meeting.
July 03, Final details of our anniversary weekend were agreed. A suggestion by the Secretary regarding the hiring of a cover for the front of the pavilion was agreed.
Aug 03, A report on the successful anniversary weekend when on the Saturday we played against the three leagues we are affiliated to and won overall. On the Sunday seventy-two members and guests had a very enjoyable day, with a barbecue provided. It had proved wise to hire a tilt for the front of the pavilion as the temperature held over the weekend at a very humid 80 plus. The shade provided by the tilt was very much needed and appreciated. Our club flag was flown for the first time and was admired by all. Club Captain Peter Lawrence provided part of the cost of the flag. The Chairman offered his thanks to all club members for their help in making the 40th Anniversary weekend of Radwinter Bowls club a great success.
Hopefully the history of our Club will be continued in future years
Brian G Hyett
Hon Secretary 1985-2004.
On his retirement as Secretary after 20 years of meritorious service Brian was honoured with Life Membership, and the Brian Hyett Trophy was inaugurated to be played for annually.
Acknowledgements: This history has looked at: 210 meetings, contains 19,619 words and 90,917 characters. Started in November 2002, and completed in September 2003. With thanks to Wendy Hyett and Bryan Sugden for their proof reading.